Distribution days need the right number of hands, sorting shifts depend on groups showing up, and walk-ins arrive every week. VolunteerFlow handles all three and turns check-in into hours you can report.
A typical Saturday, from the week before to the thank-you email.
Distribution is a repeating event with shifts for sorting, packing, the client line and cleanup. Regulars hold standing assignments, so most slots are already filled.
All plans.
A company team or school club gets a reserved block of spots with a headcount and a group leader. Those spots count toward the shift's capacity, so you never overbook.
All plans. Group leaders booking from the portal on Flow and Impact.
Each event sends up to five automatic email reminders, timed the way you choose. Volunteers who use the mobile app get each one as a push notification too.
All plans.
A tablet kiosk lists today's shifts. Regulars find their name, a group checks in together by headcount, and new faces tap "I'm new here" to sign up on the spot.
All plans.
Checking out records confirmed hours, and each volunteer gets an automatic thank-you email. Anyone who signed up and never checked in is marked as a no-show.
All plans.
A team of 15 shows up for a shift with room for 8, because their booking lived in someone's inbox.
Regulars miss a shift and nobody knows until the line is already out the door.
People who drop in to help are never added to your list, so you cannot invite them back.
Grant applications ask for volunteer hours, and the sign-in sheets are in a box.
Illustrative setups. Your shifts and groups will look different.
A local company wants to bring 20 employees to sort donations on a Friday.
You need three times the usual volunteers for two weeks in November.
A core group packs boxes every Tuesday and Thursday.
Total confirmed hours, volunteers and sessions for any date range.
Plans: Flow and Impact.
Keep signed waivers on file for warehouse and food-handling work.
Plans: Flow and Impact.
VolunteerFlow does not track pounds of food, pallets or stock received and distributed.
It is not a client intake system. It does not record household visits or eligibility for food assistance.
Tell us how many shifts you run each week and how groups book with you today, and we will show you how it would work in VolunteerFlow.
30-day free trial. No credit card required.
Reserve a block of spots on the shift with a headcount and a group leader, on every plan. The reserved spots count toward the shift's capacity, the group can check in together at the kiosk, and staff can credit hours to members who already have volunteer records.
The kiosk station has an "I'm new here" option, so a walk-in can sign up on the spot and check in. They are added to your volunteer list, so you can invite them back.
Yes, on Flow and Impact. Hours recorded at check-out are confirmed automatically, and the grant report totals hours, volunteers and sessions for any date range.
No. Volunteers cannot enter their own hours. Staff can add or correct hours in the hours log on Flow and Impact.
No. VolunteerFlow manages your volunteers. Keep your existing system for food inventory and client visits.
Compare what each plan includes on the pricing page, or see every VolunteerFlow feature.