Get started in minutes

Three steps to a
better-run program

No complicated onboarding. No IT department needed. Import your volunteers, set up your first event and share the signup link from your own browser.

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The process

Simple from day one

Here's exactly what happens when you sign up — no surprises, no hidden complexity.

1
Day 1 — 15 minutes
Set up your organization
Create your account, brand your volunteer portal with your logo and colors, and configure your application form. No technical knowledge required.
  • Choose a subdomain (e.g. yourorg.portal.volunteerflow.us)
  • Upload your logo and set your brand colors
  • Build your volunteer application form with drag-and-drop fields
  • Set up application review and notification preferences
Your volunteer portal
yourorg.portal.volunteerflow.us
Branded portal · Live in minutes
Live
Application form
Event calendar
Hours history
Profile & docs
2
Day 1–7 — Build your team
Add volunteers and create events
Import your existing volunteer list, or share your portal link and let people self-register. Create your first event with shifts and set capacities.
  • Import volunteers via CSV or invite by email
  • Volunteers self-register through your branded portal
  • Create events with multiple shifts and capacity limits
  • Publish events — volunteers can sign up instantly
Recent applications
AR
Alex Rivera
Food Bank Drive
Approved
JK
Jordan Kim
Community Cleanup
Pending
TB
Taylor B.
Youth Mentorship
Approved
3
Ongoing — Stay in control
Manage, communicate, and track everything
Review applications, approve or reject with one click, send targeted messages, and monitor your program from the dashboard — all in one place.
  • Review and approve applications from the dashboard
  • Send event reminders and updates to specific groups
  • Track hours, attendance, and engagement trends
  • Generate reports for grants, boards, and compliance
Dashboard overview
142
Active volunteers
8
Upcoming events
2,456
Hours logged
Retention rate: 78% — Healthy
Every plan includes the core tools to recruit, schedule and communicate with volunteers, with advanced features available as your program grows.See what each plan includes
Common questions

Questions about getting started

How long does it actually take to set up?
Most coordinators have their portal live and their first event published within 15–20 minutes of signing up. There's no technical setup required — if you can fill out a form online, you can set up VolunteerFlow.
Do my volunteers need to create an account?
Volunteers create a free account through your branded portal when they apply. It takes under 2 minutes and gives them access to their personal dashboard, event calendar, and hour history.
Can I import my existing volunteer list?
Yes. You can import volunteers from a CSV or Excel file, so a list kept in Excel or Google Sheets comes across after a quick download. A review step flags duplicates before anything is saved, and you can choose to email imported volunteers an invite to their portal account.
What happens after the 30-day trial?
At the end of your trial you'll choose a plan. Your data is always yours — if you decide not to continue, you can export everything at any time. No lock-in.
Is there a limit on volunteers or events?
The Launch plan includes unlimited volunteers and unlimited events. Flow adds hours tracking, waivers, surveys, badges and integrations; Impact adds multiple locations, SSO / SAML sign-in and an audit log. See our pricing page for details.

Moving from spreadsheets or another system? See how switching to VolunteerFlow works

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