Field trips, book fairs, classroom help and concession stands all run on parent volunteers. VolunteerFlow handles sign-ups and screening, checks volunteers in at the front office and keeps an honest record of the hours they give.
Paper and shared documents make it hard to know who is coming, and impossible to remind them.
Which parents are cleared to chaperone lives in an office binder or one person's head.
A paper sign-in sheet at the front desk does not tell you which volunteers are here for which event.
Service-hour forms arrive at the end of the year with signatures nobody can verify.
A whole class of parents or a sports team volunteers at once, and nobody knows how to log them.
Each new PTA board inherits a pile of spreadsheets instead of last year's volunteer list.
Set the steps once, and every new volunteer goes through the same process.
Share an application form you build yourself. Parents and community members apply from a link without creating an account first.
All plans.
Move each applicant through Applied, Screening, Background, Interview, and Approved or Rejected, with notes along the way.
Flow and Impact.
Order Checkr or Sterling checks from the volunteer's profile and have results sync back, or keep a background check note on the profile.
Direct checks on Impact. Notes on all plans.
Assign short training courses, such as building safety or field trip rules, and set completions to expire each year.
All plans.
Give approved volunteers a tag, then limit chaperone events to volunteers with that tag.
All plans.
Set up a tablet as a kiosk station. It lists today's events, and volunteers find their name and check in to the right one.
VolunteerFlow tracks volunteers, not visitors. It does not scan IDs or check visitors against registries.
Book fairs, concession stands and weekly reading help, all on one calendar.
Plans: All plans.
Let a whole family, class or team volunteer together.
Plans: Group reservations on all plans.
Hours that come from check-in, not from a form filled out at the end of the year.
Plans: Certificate on all plans. Hours log on Flow and Impact.
Keep last year's volunteers when the PTA board turns over.
Plans: All plans except where noted.
There is no guardian sign-off workflow for student volunteers. You can set a minimum age per event and attach waivers, but a parent cannot sign on a student's behalf in VolunteerFlow.
Check-in is for scheduled and walk-in volunteers. It does not print visitor badges or screen visitor IDs.
The Certificate of Volunteer Service lists all confirmed hours. Reports for a specific date range are on Flow and Impact.
Tell us how your school or PTA handles volunteers today, and we will show you how sign-ups, screening and check-in would work in VolunteerFlow.
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Yes. Students sign up and check in like any volunteer, and their hours are recorded when they check out or when staff add them. They cannot enter hours themselves. They can download a Certificate of Volunteer Service showing their lifetime confirmed hours.
On Impact you can order Checkr or Sterling background checks from a volunteer profile and the results sync back. On every plan you can record a background check note, tag cleared volunteers and limit chaperone events to that tag.
Parents can apply through your public application link without an account. To sign up for shifts they use the volunteer portal, which works on any phone, or the volunteer app.
Yes. Any group can start its own VolunteerFlow account. Each organization keeps its own volunteers, events and records.
Yes. Create the event with a shift for each station or time block, share the sign-up link, and use the kiosk or QR code on the day to check people in.
Compare what each plan includes on the pricing page, or see every VolunteerFlow feature.