Your members show up for honor details, fundraisers, hospital visits and community events. VolunteerFlow keeps the schedule, totals the hours and makes sure the people who keep showing up get recognized.
Posts and veteran service groups tend to run on a few dedicated officers, a sign-in clipboard and a lot of phone calls.
Sign-in sheets from every event have to be found, read and added up when an annual report or grant application is due.
Officers ask the people they already know, because there is no easy way to see who else is available or interested.
Color guard, setup, parking and food each need people, and a single text thread cannot show which slots are still open.
Nobody notices that a member just passed 500 hours or ten years until long after it happened.
When the person who kept the spreadsheet steps down, the history often leaves with them.
Donations, event help and volunteer records live in separate places, so nobody sees the whole picture.
Check-in at the door turns into confirmed hours, and those hours drive reports and recognition without anyone retyping them.
Volunteers cannot type in their own hours. Hours come from check-in and check-out or from staff, which is what makes the totals worth reporting.
Examples of how a veterans organization might set things up. Names and events are illustrative.
You need a color guard, a setup crew, people to park cars and a team to serve lunch afterward.
A small group visits a veterans hospital every Tuesday, and you want the same people to keep their regular spot.
The post is raising money for a scholarship and needs both donors and helpers.
If your organization helps veterans and families directly, keep that work out of shared spreadsheets.
Plans: Impact.
Group events, volunteers and hours by the work they support.
Plans: Flow and Impact.
One profile per person, with the details your post tracks.
Plans: All plans. Saved people groups on Flow and Impact.
Stop forwarding the same message to five different lists.
Plans: All plans, including text messages to volunteers who opt in.
Every plan includes unlimited volunteers and events. See the pricing page for current prices.
A small post that mainly needs sign-ups, check-in and reminders.
A post or auxiliary that reports hours and wants recognition handled for it.
A service organization with staff, case work or several locations.
Tell us how your post or organization runs events and reports hours today, and we will walk you through VolunteerFlow with that in mind.
30-day free trial. No credit card required.
Yes, on the Flow and Impact plans. The grant report totals confirmed hours, the number of volunteers and the number of sessions for any date range, and breaks them down by volunteer, category and program. You can also build custom reports and export them to CSV or Excel.
No. Hours come from checking in and out with a QR code or kiosk, or from staff entering them. That keeps the totals reliable. Members can see their own hour history in the volunteer portal.
No. VolunteerFlow manages volunteers, events, hours and related records. It does not collect membership dues. You can record membership details in custom profile fields if that helps your officers.
Yes. Any volunteer can download a printable Certificate of Volunteer Service from the portal showing their lifetime confirmed hours, and staff can print one from the volunteer profile. Save it as a PDF from the browser.
VolunteerFlow is built and run by a disabled military veteran-owned business. You can read the story on our About page.
Compare what each plan includes on the pricing page, or see every VolunteerFlow feature.