Simple, transparent pricing

Pricing that grows
with your mission

Start free. Scale to thousands of volunteers. No hidden fees, no lock-in.

Launch

The fastest way to get your volunteer program off the ground — manage signups, send reminders, and track attendance from day one.

$100/mo

or $1,000/yr — save 17%

Start free for 30 days

Includes

  • 5 admin seats · unlimited volunteers
  • Email & SMS + 10,000 credits/yr
  • Automated event reminders
  • QR code check-ins for events
  • CSV export & data management
  • Mobile-friendly for staff & volunteers
✦ Most Popular
Flow

Run a professional volunteer operation. Automate admin work, track hours and certifications, and keep your whole team coordinated.

$300/mo

or $3,000/yr — save 17%

All features included during your 30-day trial

Everything in Launch, plus

  • Auto-track hours, waivers & certifications
  • Custom branding + 50,000 SMS/yr
  • Approval workflows & shift management
  • Surveys, badges & volunteer engagement
  • Advanced analytics & program reporting
  • Slack, Teams, Zapier & Mailchimp integrations
Impact

Enterprise-grade infrastructure for multi-location, compliance-driven organizations running volunteer programs at scale.

$600/mo

or $6,000/yr — save 17%

All features included during your 30-day trial

Everything in Flow, plus

  • Multi-location & multi-program management
  • SSO / SAML + enforced login policy
  • AES-256 field encryption (HIPAA/PHI)
  • Immutable audit logs & documented data region
  • Custom domain + full white-label
  • Dedicated Customer Success Manager
Encrypted at rest & in transitBuilt for mission-driven orgsNo credit card for your 30-day trialEncryption, access controls & audit loggingCancel anytime
Everything side by side

Full feature comparison

Expand each section to compare every feature across all plans.

Feature
Launch

$100/mo

Flow

$300/mo

Impact

$600/mo

Add-ons

Extend your plan

Power up your workflow with optional modules.

Custom Branding

+$19/mo

Add your brand colors and custom domain to the volunteer portal.

Available for your planIncluded in Flow and Impact plans

Extra Admin Seats

+$15/mo

Add 5 additional admin seats beyond your plan limit.

Available for your planEach pack adds 5 admin seats. Impact includes 50 seats by default.

Animal Management

By request

For animal rescues, shelters, farms, therapy programs, and nonprofits that manage animals.

Available for your planIncluded in Impact. Manage animals, medical and care records, appointments, adoption tracking, and volunteer activity logging.

Inventory Management

By request

Track stock levels for the products you offer. Stock auto-adjusts on every kiosk suggested donation, with restock history and low-stock alerts.

Available for your planIncluded in Impact. Per-product stock tracking, auto-decrement on each suggested donation, and low-stock alerts.

Case Management

By request

Track client cases with a dated timeline, assignment and handoff, and field-level encryption for sensitive notes.

Available for your planIncluded in Impact. Case records with an append-only timeline, assignment, encrypted sensitive fields and access logging.

Vehicle Management

By request

For organizations with a fleet: trucks, vans, transport vehicles, apparatus, or trailers that volunteers take out and bring back.

Available for your planCheck vehicles out and back in with odometer readings, photos and video of their condition, issue reports, and a maintenance log.

AI Tools

By request

AI assistant suite: prompt builder, marketing helper, code/task helper, and document helper. Works with your own OpenAI, Claude, Gemini, or Perplexity API keys — or built-in templates with no key.

Available for your planIncluded in Impact. Prompt builder, marketing drafts, code task briefs, and document helpers.

Digital Waivers & e-Sign

+$19/mo

Create liability waivers and collect digital signatures from volunteers with a full audit trail.

Available for your planLiability waivers, e-signatures, and a tamper-proof audit trail.

Certification Tracking

+$19/mo

Track volunteer certifications, set expiration alerts, and view compliance dashboards.

Available for your planCertification types, expiration alerts, and compliance dashboards.

Programs & Departments

+$15/mo

Organize events and hours under named programs or departments.

Available for your planGroup events, hours, and reporting by program or department.

Incident & Injury Reporting

+$15/mo

Log and track volunteer incidents, injuries, and safety events.

Available for your planStructured incident logging with follow-up tracking.

Surveys & Feedback Forms

+$15/mo

Send surveys to volunteers and collect post-event feedback.

Available for your planBuild surveys and collect post-event feedback from volunteers.

Announcement Board

+$9/mo

Post news and updates visible to volunteers inside the portal.

Available for your planBroadcast news and updates to your volunteers.

File Library

+$12/mo

Central repository for documents, waivers, and training materials.

Available for your planShared document and training-material library.

Donation Tracking

+$15/mo

Record and report donations with totals, donor history, and CSV export.

Available for your planTrack donations, donor history, and export reports.

Advanced Permissions

+$19/mo

Assign granular role-based access to coordinators and staff.

Available for your planGranular role-based access controls for your team.

Applicant Vetting

+$19/mo

Multi-step screening and approval workflows for new volunteers.

Available for your planScreen and approve new volunteers with multi-step workflows.
One-time services

Launch with an expert

Optional guided help — billed once, no subscription.

Guided Event Launch

$99one-time

Get a 1-on-1 session with a VolunteerFlow event expert to help set up your event, review best practices, and answer your questions.

  • Personalized event setup guidance
  • Advice to improve volunteer turnout and coordination
  • Live Q&A for your specific event

Add it from any event you create.

Common questions

Frequently asked questions

Impact plan

Running a large-scale
volunteer program?

Field-level encryption for HIPAA/PHI data, IP allowlists, SSO enforcement, custom domain, and a dedicated Customer Success Manager.

50+
Admin seats
AES-256
Field encryption
< 2hr
Support response
SAML
Single sign-on

Still have questions?

Our team responds within a few hours on business days.

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